Facility Use at American Academy

We welcome and encourage community members to consider renting the Cafeteria and the Gym at American Academy for group activities! Contact Trish Cummings about availability of space.

Rental Rates for 2012-2013

Affiliated Non-Profit Organization
Gym = $30.00/hr
Cafeteria = $20.00/hr
Turf Field = $15.00/hr
Classroom = $15.00/hr (ONLY AVAILABLE UNTIL 4:30 PM ON SCHOOL DAYS WITH TEACHER CONSENT)
Gym and Cafeteria = $50.00/hr
Gym and Turf Field = $45.00/hr
Gym, Cafeteria and Turf Field = $65.00/hr

Non-Affiliated Non-Profit Organization
Gym = $45.00/hr
Cafeteria = $30.00/hr
Turf Field = $25.00/hr
Classroom = $20.00/hr (ONLY AVAILABLE UNTIL 4:30 PM ON SCHOOL DAYS WITH TEACHER CONSENT)
Gym and Cafeteria = $70.00/hr
Gym and Turf Field = $65.00/hr
Gym, Cafeteria and Turf Field = $95.00/hr

Affiliated Commercial Rental Rates
Gym = $70.00/hr
Cafeteria = $45.00/hr
Turf Field = $40.00/hr
Classroom = $35.00/hr (ONLY AVAILABLE UNTIL 4:30 PM ON SCHOOL DAYS WITH TEACHER CONSENT)
Gym and Cafeteria = $125.00/hr
Gym and Turf Field = $115.00/hr
Gym, Cafeteria and Turf Field = $160.00/hr

Non-Affiliated Commercial Organization
Gym = $90.00/hr
Cafeteria = $55.00/hr
Turf Field = $50.00/hr
Classroom = $40.00/hr (ONLY AVAILABLE UNTIL 4:30 PM ON SCHOOL DAYS WITH TEACHER CONSENT)
Gym and Cafeteria = $140.00/hr
Gym and Turf Field = $125.00/hr
Gym, Cafeteria and Turf Field = $180.00/hr

Rental Reservations and Payment

DEPOSIT

All facility users must submit a deposit check for $100.00 for each rental agreement in addition to the rental fee. The deposit will be held for the duration of the rental and then shredded. We do not hold checks over the summer or carry them over to new rental agreements.

PAYMENT

Full payment must be made at the time of application, including the deposit. You are not required to book more than one date at a time; however, if you are interested in using a specific day of the week or time for a duration longer than a single date, we cannot guarantee availability unless you reserve and pay for all of those times in advance.

CANCELLATIONS

If you must cancel your Rental Event, a written notification of cancellation (email is acceptable) must be received by the AA Facilities Director at least ten (10) working days prior to the start date of the Rental Event in order to avoid any financial obligation. Cancellations after that time may not be eligible for a full Rate Fee refund (10% will be subtracted for every day past 10 days up to 100% of the total Rate Fee), subject to American Academy's discretion. Deposits are 100% non-refundable in the case of a cancellation made less than 10 days before the event start date.

PROOF OF INSURANCE AND BACKGROUND CHECKS

All renters MUST supply a current Certificate of Insurance with American Academy named as "additional insured" (important!) in order to rent space at American Academy. If you intend to teach American Academy students, you must also undergo a background check and be fingerprinted at your own expense through the Sheriff's Department. No renter may be regularly in front of American Academy students without first obtaining this background check.

INSTRUCTIONS

1) Review the AA Facility Policy.
2) Review the Facility Use Contract.
3) Print both the Facility Use Contract (Tab 1) AND the Indemnity Agreement (Tab 2), if everything is correct. If you find something in error or you would like to make a change, please contact Trish Cummings (720-292-5207).
3) Check and sign the Facility Use Contract where indicated by the yellow highlighted boxes. Sign the Indemnity Agreement.
4) Bring in or mail the completed and signed Facility Use Contract and Indemnity Agreement along with your Rental Fee check and your Deposit Check ($100.00).
5) Trish Cummings or another AA representative will sign the Facility Use Contract when you come in and your rental space will be officially reserved on our calendar.